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Self-Certified claims must be submitted before the assessment deadline/ date. All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. For either route, it makes sense to get in touch as soon as possible. /Tx BMC Appeals should be submitted within 10 working days of receiving your outcome. Enjoy! For further information on Extenuating Circumstances, please visit the UCL Academic Manual. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. A decision cannot be made until your evidence is received. You can find the Extenuating Circumstances form here. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. Step 2: gather the relevant evidence for your application. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Then youll know where you are and how best to proceed with the assignments involved. Etymology those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. We are one of the largest student-led organisations in the UK. You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Submit your EC application as soon as possible, normally no more than one week after the first affected assessment. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. Further information about the support available to you can be found on our Help and Advice pages. We may be able to support you better through the wider Student Support Framework. Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be HA The receiving office will forward your form confidentially to the appropriateperson. After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. You can only defer time-limited assessments (e.g. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You may wish to start by speaking with your personal tutor. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb SeeSection 1.5: Providing Supporting Evidence. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Third-year student, Iris, recently received an emergency grant, hear what the process was like . Self-certified EC claims must be submitted before the assessment deadline/date. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. These include: If you think you fall into the first bracket of situations, you should escalate your application. If the student has a two-week EC extension approved the new deadline will be 22/5/23. Section 2.9: If you miss the deadline for EC claims. Make sure that the date you have requested is allowed under the claim type you are submitting. endstream endobj 441 0 obj <>/Subtype/Form/Type/XObject>>stream If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. review their decision. Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Usually, you apply through your subjects department. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq After youve applied, youll need to wait for the decision. and must cover the full period for which you are requesting mitigation. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream EMC Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. '!g^ Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Q!GQe#8! HA Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Together,wecanmake the world around usbetter, on campus and beyond. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. EMC Your evidence will need to cover the full period for which you are requesting mitigation. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). SeeSection 2.7: Self-Certification. You must proof-read and correct all errors. Events are for everyone, but weve highlighted ones that are family friendly or good for postgrads. The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. /Tx BMC This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. You can still submit an EC as long as its before your formal results are published at the exam board. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. /Tx BMC Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. E.g. The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. University Way It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Your EC will only be validated on receipt and evaluation of your evidence. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. If your evidence isnt written in English, you must provide a notarised translation. /Tx BMC Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. 'Extenuating Circumstances' (ECs) are events which are unexpected, significantly disruptive and beyond your control, such as a serious illness or bereavement. EMC endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Work will not be accepted by email. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. HPpuVru0 Some other situations beyond your control typically arent considered viable extenuating circumstances. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Coursework and project submissions dates are all available on the Moodle pages for each module. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Advertise a vacancy on our platform today. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. All Extenuating Circumstances claims must now be submitted on Portico. EMC If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Figures and tables themselves are not counted as part of the assignment length (although see note above about text boxes). If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Your evidence will need to cover the full period for which you are requesting mitigation. HPpuVru0 This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Our job is to make sure you feel supported every day. Not submit your assessment at the usual time, but have an opportunity . If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Make sure you submit your application in plenty of time to reduce added stress. If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. Family emergency while studying abroad? You will need to provide the additional evidence within four weeks of being contacted. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case.